PIS

General Ledger

This module is designed for bookkeeping.The key feature of this module is that the General Ledger, Current Account Box and Tax Books are fully integrated. This means that you enter a document only once, since the software will use it anywhere necessary in the program wherever necessary.

The General Ledger allows you to manage the general ledger and all its accompanying documents:

– current account book (book of received and outgoing invoices, cash books, …)
– bookkeeping journal
– analytical and general cards
– balance sheets (analytical, general, gross balance sheet, business reports, financial reports for the Agency of Public Legal Records and Related Services …)
– export data from the general ledger and import in another place
– import bank outputs

Current Account Box

The current account book is an integral part of the general ledger and not some independent module which you could transfer data into the general ledger. Documents entered into the current account book are automatically recorded in the general ledger and vice versa. Documents entered in the general ledger are automatically recorded in the current account book if they have such status in the code book of the types of documents.

There are following modules at your disposition in the current account book:

– an overview of unpaid and late paid invoices
– analytical cards
– calculation of lost interests for unpaid and late paide invoices
– preparing transfer forma
– partners cards
– opened statements
– loan interests calculation
– trade by sales specialists
– mutual compensations
– several copies and recapitulations: warnings for debtors, open statements form, …

Lost interest

This module is designed to calculate lost interests, you only need to enter the prescribed monthly rates. Based on the latter the software automatically calculates the default rate for unpaid or late paid invoices.

A more useful option is to produce an invoice directly from Current Account Box:
– book of sent invoices – partner’s card – opened rates (unpaid invoices)
– book of sent invoices – partner’s card (late paid invoices)

Foreign Exchange Current Account Book

Foreign Exhange Current Account Box are a part of the General Ledger and the Current Account Book, not an independent module. The data is transfered into the general ledger and allows you to conduct foreign exchange payments. The documents you add in the current account box are automatically written in the general ledger and vice versa, if the documents in the general ledger have such a status defined in the code book of documents. If you have defined the foreign exchange in a particular document or statement, this information will appear automatically on foreign exchange analytical cards.

The program can calculate exchange rates differences. At your disposal are also:

– partners cards by each foreign exchange,
– recalculation of invoices at the end of the year,
– reports for your Central Bank
– foreign exchange analytical cards,
– mutual foreign exchange compensations,
– and more …

Value Added Tax (VAT)

Allows you to manage your book of received invoices and your book of sent invoices for VAT. Both books are designed as a sheet, allowing for much easier, and user-friendly viewing, searching and analysing data. There are several extra copies to control tax records at each one.

From the book of received invoices the following copies are at your disposal:

– book of received invoices
– special record about import – earnings within community
– wrong entries in the book of received invoices (the program analyses the entries and checks if they are correct, it can only check invoices with VAT, where it calculates the base for VAT and compares the whole sum with the sum of the invoice)
– wrong entries in the special record on import
– wrong entries in earnings within community
– purchases, which can assessed at home (the program writes out domestic purchases, which can be assessed, or that part of domestic invoices, which is assessed)
– VAT, which should not be deducted (the program writes out the invoices without VAT deducted)
– acquisition value of other assets (the program writes out invoices and advance invoices for assets)
– acquisition value of assets – real estate (the program writes out invoices or advance invoices for real estate assets)
– entries from the next period (the program writes out invoices belonging to the general ledger in a chosen period, and in the next period they are entered in the tax book)

There are following copies available in the book of sent invoices:

– book of sent invoices
– sales within community,
– quarter report,
– wrong entries in the book of sent invoices (the program analyses the entries and checks if they are correct; it can only check invoices with VAT, because it calculates, based on the sum with VAT, the basis for VAT and then compares the whole sum with the sum of the invoice)
– selling to final customers (the program writes out entries where VAT was calculated to final customers)
– selling to taxpayers (the program writes out entries, where VAT was calcualted to taxpayers)
– export (the program writes out invoices, which were booked in column 9)
– personal use

A printout of the VAT calculation is possible in both modules, but you can also export it into an xml file.

GL Reports

You have many modules in Reports, which you can easily access the desired data with. At your disposal:

– bookkeeping journal,
– analytical and general cards,
– balance sheets: an overview of analytical and general balance sheets, balance sheets in subgroups and classes (an overview of balance sheets in a foreign currency is also possible),
– cards from balance sheets overview,
– business reports printouts,
– financial reports for the Agency for Public Legal Records and Related Services

Transfer forms

This is a simple module to write out and overview the tranfer forms. It is connected with other modules which also send their forms here. The software can create a file with transfer warrants for you that you can easily import into a banking programme (e.g. ProKlik), but it can also create a bookkeeping document.

The module Assets is a fully independent module. What does it offer ?

– codebook of assets,
– calculation of monthly assets amortization,
– invoices printouts: monthly assets amortizations, new assets activations, removed assets, calculation of depreciation for private entrepreneurs …
– assets cards,
– automatic transfer into the general ledger,
– simulation of balance sheets for assets (for creating balance sheets for asset amortizations for desired periods).

This module, too, is very easy to use and really well organised and manageable.

Maintenance of fixed assets

Upgrading of fixed assets is the maintenance of these assets. You can keep your fixed asset records and work on maintenance tasks and internal maintenance orders.

Salaries are entirely open and adjustable by the criteria you set and are intended to calculate the employee’s wages. Here, too, is a link to the ledger, so exporting the calculated salaries into the ledger is possible when you are sure they have been appropriately calculated. The very personal income calculation is identical to the mandatory calculation. It is also possible to print out different payment lists. The module offers all reports for Tax Administration, Health Insurance Companies, income tax copies, employment reports, and other additional reports for analysis.

Personel register includes, apart from the data needed for balance sheet for salaries (years of service, basic salary, reliefs, transportation, lunch, loans …), many other additional data that allow you to simply and effectively keep your personel register in the company.

This module is designed for more prominent companies and those who travel a lot.

Each voyage is managed on its travel warrant, and each travel warrant is transferred independently into the general ledger. This module’s specialty is opening one warrant for multiple travels you want to enter into the document. Our software calculates the travel expenses and writes a recapitulation of travels for that particular warrant. Only the recapitulation of costs will be transferred into the general ledger.

This module is designed for booking your material acquisitions. Together with modules Warehouse and Bookkepping it forms a great package, because the module Purchase is connected with the Warehouse – meaning that commitment is not your concern any more. It can create commitments from orders, order confirmations or requests.

It consists of the following modules:

Purchase Plan for Material

You can create your own purchase plans and control their realisation. A simple transfer from the Production Plan to the Purchase Plan for Material is also possible. From this plan you can transfer the data into Orders of Material.

Requests for Material

You can create your own requests, which you send to your suppliers. From the Requests you can transfer data into Confirmations, Order or Wholesale/Retail Commitment.

Orders of Material

You can create orders, which you can send to suppliers. The software remembers the ordered quantity and writes it out at your will. A simple data transfer from the Purchase Plan or Request into Orders is also possible. And you can transfer the data from your order into Order Confirmations or Wholesale/Retail Commitment.

Order Confirmations for Material

You create confirmations which you received from your suppliers. A simple data transfer from Order or Request into Confirmations is also possible. And from Confirmations you can easily transfer data into Wholesale/Retail Material Commitment.

This module is designed for booking your goods acquisition. Together with modules Warehouse and Bookkeeping it forms a great package, because the module Purchase is connected with the Warehouse – meaning that commitment is not your concern any more. It can create commitments from orders, order confirmations or requests.

It consists of the following modules:

Purchase Plan for Goods

You can create your own purchase plans and control their realisation. You can transfer data from your plan into Orders.

Request for Goods

It is possible to create requests, which you can send to your suppliers. From Request you can transfer data to Order, Confirmation and Wholesale/Retail Commitment.

Orders of Goods

You can create orders, which you can send to suppliers. The software remembers the ordered quantity and writes it out at your will. A simple data transfer from the Purchase Plan or Request into Orders of goods is also possible. And you can transfer the data from your order into Order Confirmations or Wholesail/Retail Commitment.

Order Confirmations of Goods

You create confirmations, which you received from your suppliers. A simple data transfer from Order or Request into Confirmations is also possible. And from COnfirmations you can easily transfer data into Wholesale/Retail Goods Commitment.

This module allows you to work in sales; the information about these documents is comprehensive. Together with the modules Warehouse and Ledger, it forms a great package, making the production of invoices no longer your concern. You can produce invoices from reservations, confirmations of customer orders, orders themselves, or offers.

It consists of the following modules:

Sales Plan

You can create optional (weekly, monthly …) sales plans and control their realization and product needs for a specific plan.

Offers/Pro Forma Invoices

You can make offers or pro forma invoices – the software remembers the quantity on the offer (pro forma invoice respectively) for each product, allowing you to see how many are offered. Since the offers are not obligatory, the software won’t reduce your stock.

Received Orders

In this module, you insert orders you receive from customers. The software remembers the ordered quantity and writes it out at your command. An easy transfer from Offer/Pro Forma Invoices is also possible.

Confirming Customers Orders

This module lets you confirm customers’ orders. A simple transfer of data from Offers or Received Orders is also possible. The software remembers the confirmed quantity and writes it out at your will.

Reservations

You create reservations – the software stocks up with the required quantity of those products, meaning that those products will not be in stock anymore, yet you can look at how many are reserved. A simple data transfer from Offer, Order, or Order Confirmation is also possible.

Invoices

In this module, you produce invoices. A simple transfer from Offers is, of course, possible.

Advance invoices

You can create and produce advance invoices in this module. When delivering goods, you can transfer the advance invoice onto a delivery note, and the software will make you an invoice with advance.

The module Cash register is designed to produce invoices for your customers and taxpayers in the retail sector. PIS will transfer your data automatically to your stock and ledger.

In this module you can:

– the possibility of managing several types of payment (credit card, cash, …)
– automatic printout of the checks specification for the bank
– an overview of creditors
– review and re-print today’s invoices
– checking and printing old invoices
– review and print out conclusions
– printout of the balance at the box office
– the ability to use a barcode reader, ..

Cash Books

It is designed to manage your cash register (register income, expenditure and books). This module is also connected with your Current Account Box, meaning that you can close a produced invoice in Current Account Box with a register income already.

At the end of the day, when you finish your register journal, the program creates a bookkeeping document and sends it to the current account box and ledger. The software allows you to book different types of register journals, and every type of register has its own document numbering, its own accounts and its own type of a bookkeeping document.

Sales Books

They are of great importance for shopkeepers, in order to book their Purchases and Sales of goods. Our software enables you to manage ledgers in wholesale or retail stores.

Receipts

Every arrival of goods, products, semi-finished products, and materials into the warehouse is recorded with receipts, and the program automatically increases the stock. The receipts are connected with cards so the program can book card stock changes. The receipts consist of the following modules:

Receiving of Goods (wholesale) – calculations and receiving sheets

You create your receiving sheets of goods – the program helps you by forming sales prices with VAT and correcting your stock. A simple data transfer from confirmation, order, or request of goods is also possible. Automatic transfer into Current Account Box.

Receiving of Goods (retail) – calculations and receiving sheets

You create your receiving sheets of goods – the program helps you by forming retail sales prices with VAT and correcting your stock. A simple data transfer from confirmation, order, or request of goods is also possible. Automatic transfer into Current Account Box.

Receiving of Material

You create your receiving sheets of material – the program corrects your stock. A simple data transfer from confirmation, order, or request of material is also possible. Automatic transfer into Current Account Box. If you do not want to have receiving invoices transferred into the Current Account Box, you can use modules to receive material and wholesale goods.

Return of Products from Customers

The module is designed to work with the returns of products from customers. You can open your return warehouse to conduct returned products. A simple data transfer from the order or customer confirmation is possible.

Internal Receiving of Wholesale Goods

The module is designed for internal transfer within the wholesale warehouse. The stock in that warehouse is therefore increased.

Internal Receiving of Retail Goods

The module is designed for internal transfer within the retail warehouse. The stock in that warehouse is therefore increased.

Internal Receiving of Goods (material, semi/finished products)

The module is designed to internally transfer materials, products, and semi-finished products within the warehouse. The stock in that warehouse is therefore increased.

Handouts

Delivery Notes

The module is designed to issue goods and products. The program automatically reduces the stock of issued items. Here, you can also print and send invoices to your customers. You can even make a simple data transfer from offers, orders, order confirmations, or reservations into a delivery note.

Internal Issue of Wholesale Goods

The module is used for internal transfer of items from the warehouse. The stock in that warehouse has decreased.

Internal Issue of Retail Goods

The module is used for internal transfer of items from the warehouse. The stock in that warehouse has decreased.

Internal Issue of Goods (material, semi-finished products)

The module is used to transfer items from the warehouse for material, products, and semi-finished products. The stock in that warehouse has decreased.

Return of Wholesale Goods to Supplier

The module is designed to work with complaints – the goods we returned to suppliers. You can open your return warehouse to collect the returned wholesale goods. A simple data transfer from order, order confirmation, or request is also possible.

Return of Material to Supplier

The module is designed to work with complaints – the material we returned to the suppliers. You can open your own returned warehouse to collect the returned material. A simple data transfer from order, order confirmation, or material requests is also possible.

Issue of Products

The logic of this module is the same as that of working with Delivery Notes. The only difference is that an automatic transfer into the Current Account Box is impossible here.

Cards

In this module you conduct your cards of products, semi-finished products, material and goods. For each product etc. you have a dedicated card with all changes to be seen (receipt, issue …). Here are all data from warehouse documents automatically. By recapitulating data and moving items you can get the desired informations immediately.

Cards consist of the following modules:

– cards of products,
– cards of semi-finished products,
– cards of material,
– cards of wholesale goods,
– cards of retail goods,
– cards of goods – commission.

Stock

In this module you can view your stock of products, semi-finished products, material and goods (wholesale, retail, commission). An insight into joint stock in the company is possible, also to see the stock in particular warehouse and to see a particular item. The program records all other documents, too. Thereby you can view the ordered quantity, confirmed quantity, reservation and quantity on launched work orders.

The following modules are at your disposal:

– stock of products,
– stock of semi-finished products,
– stock of material,
– stock of wholesale items,
– stock of retail items,
– stock of goods – commmission.

Inventory

Inventories are dividied into separate modules:

Inventory of goods (wholesale and retail)

The program corrects your stock of goods and writes down into cards and books all changes that were made.

Inventory of products, semi-finished products and material

With inventory, the software automatically corrects the stock of products, semi-finished products and material currently in stock. In the program there are two possible ways of entering inventory:

– You can use stock transfer where you have little changes (inventory highs and lows) in the stock. The program alone can transfer all your stock from the code book of items, so that you can correct the stock of only those items, of which stock actually differs from the booked stock.

– Transfer of zero stock (zero stock) – in this case you enter inventory for every separate item first, and then you make a transfer of zero stock. Thereby the program looks up which item codes have been entered on inventory, and the stock of the rest of the items is set on 0.

Record of Price Changes in Retail

This module is desigend to work with price changes in retail. You can add new retail prices of your items, and you can have an overview of your old stock and the old retail price of particular items.

Analyses are a powerful tool designed to analyse your business.

Modules available:

– General Ledger Analysis (business analysis)vanja)
– Partner Analysisanalizo po partnerjih
– Wholesail/retail Items Analysis
– Finished Products Analysis
– Semi-finished Products Analysis
– Material Analysis

In the General Ledger Analysis the software shows data that he receives from certain modules. Here are shown all data you need for you business. On the existing data you can make searches as you like, export, printout and control your data.

Given the options and the openness of analyses we can name this module as the CEO information system.

You can analyse some accounting records:

– income statement (income, expenses, profit)
– balance sheet (assets, liabilites to the sources of assets)
– income and expenses,
– prepare your own markers and correct the existing ones,
– customers and suppliers,
– make optional business reports (on existing templates or set up as you like)
– BI reports (preparation of customized business reports)

Analysis of other modules (partners, wholesail/retail items, (semi-) finished products, material): in each product analysis you can view data with different statuses of separate documents and even access to a certain document. Of course you can filter, export and printout your data just like in any other analysis.

The task module is intended for managing tasks, services, received mail (invoices, bids, contracts, …), or projects. You can record any number of events for each task (orders, services, mail, or project). In each event, you can write down a worker who has done something and a responsible worker to continue.

With tasks, you can monitor at any time which stage the individual task is located and who is responsible for it. The functions of the task are the codes: the types of tasks, the status of tasks, and the procedures for tasks.

Tasks are also related to various documents that appear in a particular stage of the business process. You can quickly scan the received documentation that you want to run in the software package (scan it), and later, you can also view and print it. An overview of a scanned document is possible by reviewing a particular document (e.g., invoices received or issued, booklet in the master book, …) or a specific module for data capture.

The software package allows you to manage tasks in several possible ways you can choose yourself. To make the decision easier, we have shown all the ways in the examples.

Tasks can be used as:

1. Posting tasks (tasks, services, inboxes or projects) in a task book;
2. Automatic posting through the invoice book;
3. Posting tasks and transferring into book of incoming invoices
4. Automatic tasks posting thru book of incoming invoices.

Project tasks

The module of the project assignment consists of tasks that can be simultaneously implemented in parallel. Because tasks couldn’t solve this problem, this module was developed. Project tasks can be used independently, the real power is only displayed in conjunction with tasks.

The presence module allows you to manage and monitor presence at the workplace. Thus, you can monitor and define for each employee all the determinants that are important for managing and supervising the presence of employees at the workplace. Presence indexes are the basis for the TIME@PIS module. The presence consists of the following modules:

• attendance registration types index (coming to work/leaving work, official exit/return, private exit/return,…)
• events (regular work, business trip, regular leave, illness, …)
• working hour types (fixed – industrial WT, sliding – moving WT)
• working schedules (preparation of a timetable for the whole year)
• employee work schedules (preparation of employee schedules)
• daily attendance (analysis of the presence of employees)
• attendance card (employee attendance on the selected day)
• attendance plan (preparation of the presence plan)

Time & PIS

We provide 3 ways to register working hours using the Attendance module:

• Registration with a card and a tablet – this is the easiest and fastest way to register at arrivals and departures. Recording takes place classically with a card (pendant) on the tablet. Module The presence is directly linked to the Personnel Record and Payments II, therefore there is no need to export records of hours.

• registration via computer – this method allows employees to input working time records through the computer. This method is suitable for businesses with a small number of employees where the installation of an identification card and tablet wouldn’t be economical.

• Registration on GSM phone – this is the latest and the newest way to register. To register, you need to have a Wi-Fi connection or data transfer enabled.